Attendees Find TheirConference Moments

A two-day conference can produce 5,000 or more photos: keynotes, breakouts, the expo floor, the evening reception. The photographer sends one big folder to the organiser, the organiser posts a link in the follow-up email, and most attendees never open it. Nobody wants to scroll through 5,000 images to find the three where they are talking to a speaker.

The result is the same every year: organisers pay for photography that attendees do not see, and attendees post a blurry phone shot to LinkedIn instead.

1. Before the event. Create the event in Pixeva and put the QR code on lanyards, in the event app, on the registration desk, and on a closing slide in the main hall.
2. During the sessions. Photographers upload as they shoot. Photos are matched to faces continuously, so selfie search works while the conference is still running, not a week later.
3. At the coffee break. An attendee scans the code, takes a selfie, and sees the photos they appear in. There is no app and no account (see do guests need to download an app).
4. After the event. Attendees download their own photos in full resolution, and you can leave downloads on or switch them off per event.

Attendees can also add their own photos to the same gallery when you turn on collaborative uploads, which turns the gallery into the shared record of the event rather than a folder only the photographer fills.

• Put the QR code where people already look. The badge holder and the last keynote slide beat a link buried in an email.
• Cover the unglamorous moments. Registration, workshops and the networking floor are where attendees most want a photo, and where a good professional shot is hardest for them to get.
• Use folders for different tracks. Separate galleries or folders for a keynote, a workshop day and a VIP dinner let you control who sees what.
• Add your branding. A logo or watermark on shared photos keeps the conference name attached when attendees post them.
• Check the numbers afterwards. The analytics dashboard shows how many attendees searched and which photos were downloaded most, which is useful when you report back to a sponsor.

It is good for conferences where the goal is to get photos into attendees' hands and onto professional networks without extra work from the team. It is not a replacement for a photographer: Pixeva finds and delivers photos, but someone still has to take them, and it does not guarantee that every face in every frame will match, particularly when a person is turned away from the camera or hidden in a crowd.